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Tender Details
- Country: Zimbabwe
- Summary: Consultancy Services Firm to Provide Event Management Services
- ZWT Ref No: 75203331
- Deadline: 12 Dec 2022
- Financier: Other Funding Agencies
- Purchaser Ownership: Public
- Tender Value: Refer Document
- Notice Type: Tender
- Document Ref. No.: ACBF/REOI/012/22/NRF
- Purchaser's Detail:
- Description:
- Expression of Interest are invited for Consultancy Services Firm to Provide Event Management Services to the African Capacity Building Foundation (ACBF). The African Capacity Building Foundation (ACBF) was established in 1991 to build sustainable human and institutional capacity supporting Africa's development. The Foundation's goal is to contribute to Africa's Transformation and Sustainable Development, and in that regard, is designated as a specialized agency of the African Union for capacity building. ACBF supports capacity development in Africa through investments in capacity, knowledge sharing, and technical assistance to countries and regional and sub-regional organizations. ACBF's approach to capacity development focuses on addressing capacity needs and gaps as well as on stakeholder ownership of interventions, project and program sustainability and synergy of interventions with other development partners. ACBF organizes several physical or virtual events such as Annual Board of Governors meetings, Executive Board meetings, conferences, high-level forums of experts, workshops, and think tank summits. These events involve senior-level staff from different organizations, senior government officials, development partners, civil society, academia, regional and international participants, project supported institutions, attracting as many as 100 participants or more. ACBF would like to engage the services of an Events Management Company (EMC) that will be responsible for the overall management, organizing, planning, and running of either physical, virtual or hybrid ACBF conferences, meetings, and other events that will be running under different themes. ACBF has offices in Harare, Zimbabwe (headquarters), Accra, Ghana, Nairobi, Kenya, and a liaison office in Addis Ababa, Ethiopia and events take place in any of these duty countries. A preferred EMC should be in one of these countries or in East, Southern, or West Africa. Objectives The overarching objective for the engagement of an EMC is for ACBF to deliver events that effectively and efficiently meet the best international standards and achieve each event's expected outcomes. 3. Scope of Work 1. The EMC will be expected to deliver on the following minimum activities, a Statement of Services will guide the requirements for each event. 2. Providing advisory service to the ACBF internal organizing committee on the best highest standards and requirements that will facilitate the successful delivery of each event. 3. Developing the event management and delivery plan based on the statement of services required for each event with clear budget requirements, roles and responsibilities, resource requirements, milestones, and delivery timelines. 4. Decorating the venue and sitting arrangements according to protocol requirements, theme of the event, and audio-visual requirements and/or setting up the virtual meeting room. Arranging for side rooms for interviews and panel discussions. 5. Selection of the best venue, its accessibility, security, internet connectivity, and other essential facilities, and their suitability for the event. 6. Managing the marketing and promotional requirements of the event, video production, and photography services. 7. Planning and coordination of special events such as cocktails. 8. Facilitating the registration process (for both physical and virtual meetings); this includes sending out invitations, follow-ups, and updates on the confirmation and confirmations of VVIP, VIP, and other targeted speakers and guests. 9. Oversee the on-the-ground event logistics, transport, security, and protocol requirements; Assist delegates with hotel reservations and assistance with visa applications (If required), and any other logistical needs. 10. Executing the communication plan in liaison with the ACBF internal staff for all the required communication support services (e.g., interpretation requirements, media coverage in print, electronic, online, and on-site media interviews) 11. Reporting on the delivery and outcome of the event and considerations for future events
- Documents:
Purchaser : THE AFRICAN CAPACITY BUILDING FOUNDATION (ACBF)
2 Fairbairn Drive, Mt. Pleasant, Harare, Zimbabwe, P.O. Box 1562 Harare
Tel: +263-242304663/ 304622/ 332002/ 332014
Cell: +263-772185308/10
Fax: +263-242303071
Email :ProcurementUnit@acbf-pact.org/root@acbf-pact.org
URL :www.acbf-pact.org
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