Provision of Solar Energy System


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Country : Zimbabwe
Summary : Provision of Solar Energy System
ZWT Ref No : 45873208
Tender Notice No : SADC/ RPTC / SOLAR / 01
Competition : ICB
Financier : Other Funding Agencies
Purchaser : SOUTHERN AFRICAN DEVELOPMENT COMMUNITY SECRETARIAT
The SADC Regional Peacekeeping Training Centre Crichton Ave, Marlborough, Harare Tel: +263 4338524-29 Fax: +263 4338527 Mobile: +263 773471722
Zimbabwe
Email :tmlilo@sadc.int
URL :www.sadc.int
Tender Details : Tenders are invited for Provision of Solar Energy System at the SADC Regional Peacekeeping Training Centre. PROVISION OF SOLAR ENERGY SYSTEM FOR SADC REGIONAL PEACEKEEPING TRAINING CENTRE SOUTHERN AFRICAN DEVELOPMENT COMMUNITY. TENDER DOCUMENT FOR PROVISION OF SOLAR ENERGY SYSTEM FOR SADC REGIONAL PEACEKEEPING TRAINING CENTRE TENDER NO: SADC/ RPTC / SOLAR / 01 Version 1.1 SOUTHERN AFRICAN DEVELOPMENT COMMUNITY SECRETARIAT, PLOT 54385 CBD P / BAG 0095 GABORONE BOTSWANA SEPTEMBER 2020 TENDER DOCUMENT (TD) - PROVISION OF SOLAR ENERGY SYSTEM AT THE SADC REGIONAL PEACEKEEPING TRAINING CENTRE Provision of Solar Energy System at the SADC Regional Peacekeeping Training Centre DATE: SEPTEMBER 2020 REFERENCE: SADC / RPTC / SOLAR / 01 Dear Sir / Madam: We kindly request you to submit your quotation for the Provision of Solar Energy System at the SADC Regional Peacekeeping Training Centre, as detailed in item 2 of this TD . When preparing your quotation, please be guided by the Bill of Quantities attached hereto as Annex A. Quotations may be submitted on or before 0900 hours 23 October 2020 and via a Hard Copy in Sealed envelope to the address below: The SADC Regional Peacekeeping Training Centre Crichton Ave, Marlborough, Harare, Zimbabwe Tel: +263 4338524-29 Fax: +263 4338527 Mobile: +263 773471722 TD # SADC/ RPTC / SOLAR / 01 Provision of Solar Energy System at the SADC Peacekeeping Training Centre. It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline. Quotations that are received by SADC RPTC after the deadline indicated above, for whatever reason, shall not be considered for evaluation. You shall return this document together with the required documents as they would form the Contract Documents. There shall be a compulsory site visit on 9 October 2020, at 0900 hours, at the SADC RPTC offices. Please note that tenderers who fail to send a representative to this compulsory site visit will automatically be disqualified. For any further enquiries, please send it to the following email: tmlilo@sadc.int [DO NOT USE THIS EMAIL FOR YOUR SUBMISSION OF YOUR OFFERS]. Offers submitted through fax will be rejected. EXPLANATIONS CONCERNING BIDDING DOCUMENTS Bidders may submit questions in writing up to 5 days before the deadline for submission of bids, specifying the publication reference and the contract title: [Insert contact name, address and email] The Contracting Authority has no obligation to provide additional information after this date. The Contracting Authority must reply to all bidders- questions at least 3 days before the deadline for receipt of bids. The questions and answers will be published on the SADC Secretariat website: www.sadc.int Yours Sincerely Mrs Takesure Mlilo For/SADC RPTC Attachments: · TENDER DOCUMENT - PROVISION OF SOLAR ENERGY SYSTEM - SEP 2020.docx · TENDER DOCUMENT - PROVISION OF SOLAR ENERGY SYSTEM - SEP 2020.pdf SOUTHERN AFRICAN DEVELOPMENT COMMUNITY. TENDER DOCUMENT FOR PROVISION OF SOLAR ENERGY SYSTEM FOR SADC REGIONAL PEACEKEEPING TRAINING CENTRE TENDER NO: SADC/ RPTC / SOLAR / 01 Version 1.1 SOUTHERN AFRICAN DEVELOPMENT COMMUNITY SECRETARIAT, PLOT 54385 CBD P / BAG 0095 GABORONE BOTSWANA SEPTEMBER 2020 TENDER DOCUMENT (TD) - PROVISION OF SOLAR ENERGY SYSTEM AT THE SADC REGIONAL PEACEKEEPING TRAINING CENTRE Provision of Solar Energy System at the SADC Regional Peacekeeping Training Centre DATE: SEPTEMBER 2020 REFERENCE: SADC / RPTC / SOLAR / 01 Dear Sir / Madam: We kindly request you to submit your quotation for the Provision of Solar Energy System at the SADC Regional Peacekeeping Training Centre, as detailed in item 2 of this TD . When preparing your quotation, please be guided by the Bill of Quantities attached hereto as Annex A. Quotations may be submitted on or before 0900 hours 23 October 2020 and via a Hard Copy in Sealed envelope to the address below: The SADC Regional Peacekeeping Training Centre Crichton Ave, Marlborough, Harare, Zimbabwe Tel: +263 4338524-29 Fax: +263 4338527 Mobile: +263 773471722 TD # SADC/ RPTC / SOLAR / 01 Provision of Solar Energy System at the SADC Peacekeeping Training Centre. It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline. Quotations that are received by SADC RPTC after the deadline indicated above, for whatever reason, shall not be considered for evaluation. You shall return this document together with the required documents as they would form the Contract Documents. There shall be a compulsory site visit on 9 October 2020, at 0900 hours, at the SADC RPTC offices. Please note that tenderers who fail to send a representative to this compulsory site visit will automatically be disqualified. For any further enquiries, please send it to the following email: tmlilo@sadc.int [DO NOT USE THIS EMAIL FOR YOUR SUBMISSION OF YOUR OFFERS]. Offers submitted through fax will be rejected. EXPLANATIONS CONCERNING BIDDING DOCUMENTS Bidders may submit questions in writing up to 5 days before the deadline for submission of bids, specifying the publication reference and the contract title: [Insert contact name, address and email] The Contracting Authority has no obligation to provide additional information after this date. The Contracting Authority must reply to all bidders- questions at least 3 days before the deadline for receipt of bids. The questions and answers will be published on the SADC Secretariat website: www.sadc.int Yours Sincerely Mrs Takesure Mlilo For/SADC RPTC  1: BACKGROUND INFORMATION i. The Southern African Development Community Regional Peacekeeping Training Centre (SADC RPTC) is a unit under the Directorate of the Organ on Politics Defence and Security Affairs (OPDSA) of the SADC Secretariat, whose overall goal is to “enhance capacity of SADC at Regional and Member States levels, to coordinate and ensure interoperability of various components and member states in regional and international peacekeeping and multidimensional peace support operations”. This goal is achieved by providing training courses to civilian, military, correctional and police personnel from member states as to enable them participate in Peace Support Operations. The SADC RPTC is located at Crichton Ave, Marlborough, Harare, Zimbabwe. ii. There have been frequent power outages in Harare, which disrupted the operations at the SADC RPTC buildings and external services. Hence, the objective of this project is to provide the SADC RPTC offices with solar energy system as an alternative source of energy to avoid disruptions of the operations. iii. For this purpose, SADC RPTC intends to appoint an energy contractor/consultant with expertise in solar energy systems to provide solar energy at the SADC Regional Peacekeeping Training Centre (hereinafter referred to as the “Project”), as detailed in this TD and in this connection invites quotations from the Bidders for carrying out / executing the Project. Quotations, hard copies only, may be submitted in sealed envelope at the address below: Name and address of the entity-seeking proposal: The SADC Regional Peacekeeping Training Centre Crichton Ave, Marlborough, Harare, Zimbabwe Tel: +263 4338524-29 Fax: +263 4338527 Mobile: +263 773471722 TD # SADC/ RPTC / SOLAR / 01 Provision of Solar Power at the SADC Regional Peacekeeping Training Centre Person responsible for any additional information and receipt of proposals: Mrs Takesure Mlilo SADC RPTC E-Mail: tmlilo@sadc.int 2. PROJECT SCOPE 1. This project will involve the provision of solar power to all the buildings namely: i. Administration block ii. Conference rooms block iii. Residential rooms blocks iv. Kitchen and canteen block v. Library vi. Security guards block vii. Guard houses viii. Passages ix. Any other existing building 2. This project will also involve the provision of solar power to all external services, which need power. 3. The contractor may submit any extra proposal for client consideration. 4. The summary of the work to be done by the contractor, but not limited to, is as follows: i. Conduct a site inspection to assess and determine the available space to install solar panels. The size of SADC RPTC compound is approximately 15.6 hectares, out of which approximately 30% is developed. ii. Conduct a site inspection to assess and determine the energy demand of the SADC RPTC buildings and external services iii. Provide an adequate solar energy as an alternative source of energy to the SADC RPTC buildings and external services , including all associated works like cabling to the points of demand , including testing and commissioning of the system iv. Provide Operational and maintenance manuals of the installed solar energy system, in hard and soft copies. v. Provide manufacturer-s warranty for the equipment and guarantee for the entire installation. vi. Allow a budget amount to undertake operations and maintenance of the entire solar power system for the first two years. vii. Submit all the technical details of the solar energy system to be installed , in hard and soft copies viii. Submit as built drawings of the entire solar power system installed , in hard and soft copies Other deliverables: ix. Conduct all the necessary tests and commissioning as per the government specifications x. The contractor will be responsible for obtaining al
Deadline : 23rd Oct 2020
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