Topographical Survey and Mapping for Regional Peacekeeping Training Centre


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Country : Zimbabwe
Summary : Topographical Survey and Mapping for Regional Peacekeeping Training Centre
ZWT Ref No : 45873206
Tender Notice No : SADC/ RPTC / TOPMAP / 01
Competition : ICB
Financier : Other Funding Agencies
Purchaser : SOUTHERN AFRICAN DEVELOPMENT COMMUNITY SECRETARIAT
The SADC Regional Peacekeeping Training Centre Crichton Ave, Marlborough, Harare Att: Mrs Takesure Mlilo Tel: +263 4338524-29 Fax: +263 4338527 Mobile: +263 773471722
Zimbabwe
Email :tmlilo@sadc.int
URL :http://www.sadc.int/
Tender Details : Tenders are invited for Topographical Survey and Mapping for SADC Regional Peacekeeping Training Centre. TOPOGRAPHICAL SURVEY AND MAPPING FOR SADC REGIONAL PEACEKEEPING TRAINING CENTRE SOUTHERN AFRICAN DEVELOPMENT COMMUNITY. TENDER DOCUMENT FOR TOPOGRAPHICAL SURVEY AND MAPPING FOR SADC REGIONAL PEACEKEEPING TRAINING CENTRE TENDER NO: SADC/ RPTC / TOPMAP / 01 Version 1.1 SOUTHERN AFRICAN DEVELOPMENT COMMUNITY SECRETARIAT, PLOT 54385 CBD P / BAG 0095 GABORONE BOTSWANA SEPTEMBER 2020 TENDER DOCUMENT (TD) - TOPOGRAPHICAL SURVEY AND MAPPING AT THE SADC REGIONAL PEACEKEEPING TRAINING CENTRE Topographical Survey and Mapping at the SADC regional peacekeeping training centre DATE: SEPTEMBER 2020 REFERENCE: SADC/RPTC / TOPMAP/ 01 Dear Sir / Madam: We kindly request you to submit your quotation for undertaking a topographical survey and mapping at the SADC Regional Peacekeeping Training Centre, as detailed in item 2 of this TD . When preparing your quotation, please be guided by the Bill of Quantities attached hereto as Annex A. Quotations may be submitted on or before 0900 hours 23 October 2020 and via a Hard Copy in Sealed envelope to the address below: The SADC Regional Peacekeeping Training Centre Crichton Ave, Marlborough, Harare, Zimbabwe Tel: +263 4338524-29 Fax: +263 4338527 Mobile: +263 773471722 TD # SADC/ RPTC / TOPMAP / 01 Topographical Survey and Mapping at the SADC Peacekeeping Training Centre. It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline. Quotations that are received by SADC RPTC after the deadline indicated above, for whatever reason, shall not be considered for evaluation. You shall return this document together with the required documents as they would form the Contract Documents. There shall be a compulsory site visit on 9 October 2020, at 0900 hours, at the SADC RPTC offices. Please note that tenderers who fail to send a representative to this compulsory site visit will automatically be disqualified. For any further enquiries, please send it to the following email: tmlilo@sadc.int [DO NOT USE THIS EMAIL FOR YOUR SUBMISSION OF YOUR OFFERS]. Offers submitted through fax will be rejected. EXPLANATIONS CONCERNING BIDDING DOCUMENTS Bidders may submit questions in writing up to 5 days before the deadline for submission of bids, specifying the publication reference and the contract title: [Insert contact name, address and email] The Contracting Authority has no obligation to provide additional information after this date. The Contracting Authority must reply to all bidders- questions at least 3 days before the deadline for receipt of bids. The questions and answers will be published on the SADC Secretariat website: www.sadc.int Yours Sincerely Mrs Takesure Mlilo For/SADC RPTC SOUTHERN AFRICAN DEVELOPMENT COMMUNITY. TENDER DOCUMENT FOR TOPOGRAPHICAL SURVEY AND MAPPING FOR SADC REGIONAL PEACEKEEPING TRAINING CENTRE TENDER NO: SADC/ RPTC / TOPMAP / 01 Version 1.1 SOUTHERN AFRICAN DEVELOPMENT COMMUNITY SECRETARIAT, PLOT 54385 CBD P / BAG 0095 GABORONE BOTSWANA SEPTEMBER 2020 TENDER DOCUMENT (TD) - TOPOGRAPHICAL SURVEY AND MAPPING AT THE SADC REGIONAL PEACEKEEPING TRAINING CENTRE Topographical Survey and Mapping at the SADC regional peacekeeping training centre DATE: SEPTEMBER 2020 REFERENCE: SADC/RPTC / TOPMAP/ 01 Dear Sir / Madam: We kindly request you to submit your quotation for undertaking a topographical survey and mapping at the SADC Regional Peacekeeping Training Centre, as detailed in item 2 of this TD . When preparing your quotation, please be guided by the Bill of Quantities attached hereto as Annex A. Quotations may be submitted on or before 0900 hours 23 October 2020 and via a Hard Copy in Sealed envelope to the address below: The SADC Regional Peacekeeping Training Centre Crichton Ave, Marlborough, Harare, Zimbabwe Tel: +263 4338524-29 Fax: +263 4338527 Mobile: +263 773471722 TD # SADC/ RPTC / TOPMAP / 01 Topographical Survey and Mapping at the SADC Peacekeeping Training Centre. It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline. Quotations that are received by SADC RPTC after the deadline indicated above, for whatever reason, shall not be considered for evaluation. You shall return this document together with the required documents as they would form the Contract Documents. There shall be a compulsory site visit on 9 October 2020, at 0900 hours, at the SADC RPTC offices. Please note that tenderers who fail to send a representative to this compulsory site visit will automatically be disqualified. For any further enquiries, please send it to the following email: tmlilo@sadc.int [DO NOT USE THIS EMAIL FOR YOUR SUBMISSION OF YOUR OFFERS]. Offers submitted through fax will be rejected. EXPLANATIONS CONCERNING BIDDING DOCUMENTS Bidders may submit questions in writing up to 5 days before the deadline for submission of bids, specifying the publication reference and the contract title: [Insert contact name, address and email] The Contracting Authority has no obligation to provide additional information after this date. The Contracting Authority must reply to all bidders- questions at least 3 days before the deadline for receipt of bids. The questions and answers will be published on the SADC Secretariat website: www.sadc.int Yours Sincerely Mrs Takesure Mlilo For/SADC RPTC  1 : BACKGROUND INFORMATION i. The Southern African development Community Regional Peacekeeping Training Centre (SADC RPTC) is a unit under the Directorate of the Organ on Politics Defence and Security Affairs (OPDSA) of the SADC Secretariat, whose overall goal is to “enhance capacity of SADC at Regional and Member States levels, to coordinate and ensure interoperability of various components and member states in regional and international peacekeeping and multidimensional peace support operations”. This goal is achieved by providing training courses to civilian, military, correctional and police personnel from member states as to enable them participate in Peace Support Operations. The SADC RPTC is located at Crichton Ave, Marlborough, Harare, Zimbabwe. ii. The objective of this exercise is to undertake a detailed and comprehensive topographical survey and map out all the existing external services like sewer , water , electricity and telecommunication reticulations and also any other pertinent and salient features of the SADC RPTC. The information is to be used to facilitate maintenance and upgrading of the existing external services and also for planning and decision making. iii. For this purpose, SADC RPTC intends to appoint a registered land surveying company to undertake the topographical surveys and mapping at the SADC Regional Peacekeeping Training Centre (hereinafter referred to as the “Project”), as detailed in this TD and in this connection invites quotations from the Bidders for carrying out / executing the Project. iv. Location: The land is Plot 3763, located in Crinchton Ave, Marlborough, Harare, Zimbabwe. The land measures approximately 15.6 hectares. The land is partially developed. Quotations, hard copies only, may be submitted in sealed envelope at the address below : Name and address of the entity-seeking proposal: The SADC Regional Peacekeeping Training Centre Crichton Ave, Marlborough, Harare, Zimbabwe Tel: +263 4338524-29 Fax: +263 4338527 Mobile: +263 773471722 TD # SADC/ RPTC / TOPMAP / 01 Topographical Survey and Mapping at the SADC Peacekeeping Training Centre. Person responsible for any additional information and receipt of proposals: Mrs Takesure Mlilo SADC RPTC E-Mail: tmlilo@sadc.int 2. PROJECT SCOPE The following is the scope and extent of work to be covered in this project. 2.1 Review of the land policy, guidelines and regulations pertaining to a consultancy of this nature, so that the works can be undertaken without infringing on the existing rules and regulations. 2.2 The Surveyor shall be responsible for ascertaining the boundaries of the land to be surveyed. He shall purchase any survey drawings required from the Department of Surveys or any other source 2.3 National co-ordinate grid references. 2.4 Site cadastral pegs and boundary lines. 2.5 Contours at 0.25m intervals. 2.6 Spot heights on a 20m grid. 2.7 All underground (subsurface) and overhead services crossing the site, or running along the boundary in the near road reserve indicating their nature, size, material, heights, positions and invert levels. 2.8 Any registered servitudes. 2.9 Any trees whose trunk exceeds a girth of 300mm including a plot of their canopies. 2.10 Details of any natural physical features such as rock outcrops, depressions, watercourses etc. 2.11 Any trees whose trunk exceeds a girth of 300mm including a plot of their canopies. 2.12 Bench marks shall be established and clearly marked in identifiable positions and coordinated. The Surveyor shall be responsible to physically identify the Bench marks when necessary. 2.13 Concrete markers indicating levels at various positions shall be installed on the ground. Positions of the markers shall be such that they will not be interfered with by the developments that will take place on the land. Positions of such markers Shall be clearly detailed on the drawing. 2.14
Deadline : 23rd Oct 2020
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