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Tender Details
- Country: Zimbabwe
- Summary: Vehicle Rental
- ZWT Ref No: 42829705
- Deadline: 11 Jun 2020
- Competition: ICB
- Financier: Self Financed
- Purchaser Ownership: -
- Tender Value: Refer Document
- Notice Type: Tender
- Document Ref. No.: ZW-ZZ1-HAR-0102
- Purchaser's Detail :
- Description :
- Tenders are invited for Vehicle Rental in GOAL Zimbabwe Districts of Operation. Invitation to Tender (ITT) for the service of Vehicle Rental in GOAL Zimbabwe Districts of Operation REF: ZW-ZZ1-HAR-0102 GOAL is completely against fraud, bribery and corruption GOAL does not ask for money for bids. If approached for money or other favours, of if you have any suspicions of attempted fraud, bribery or corruption please report immediately to email speakup@goal.ie Please provide as much detail as possible with any reports 1 ABOUT GOAL GOAL is an international humanitarian agency, currently operating in 13 countries worldwide, dedicated to alleviating the suffering of the poorest of the poor. We are a non-denominational, non-governmental and nonpolitical organisation. For more information on GOAL and its operations please visit www.goalglobal.org. 2 PROPOSED TIMELINES Line Item Date 1 ITT published 12th of May 2020 2 Closing date for clarifications 4th of June 2020 3 Closing date and time for receipt of Tenders 11th of June 2020 4 Tender Opening Location Harare, Zimbabwe, GOAL Zimbabwe Office 5 Tender Opening Date and time 12th of June 2020 11:00 AM 3 OVERVIEW OF REQUIREMENTS 3.1 SERVICE OR SUPPLY SPECIFICATION GOAL invites prospective suppliers to submit tenders for Vehicle Rental; the technical parameters must meet or exceed minimum specification requirements outlined in Appendix 2. Offers should have two options as follows: 1) Vehicle, driver, fuel and maintenance. (Wet rate) 2) Vehicle, driver and maintenance. (Dry rate) Varying number of vehicles are required to carry out Specific Goal Zimbabwe assignment including but not limited to carrying expatriates, staff and beneficiaries, airport pickups and delivery of varying sizes of NFIs to district offices. For these reasons, GOAL will require a variety of vehicle makes and models most of which are stated in Appendix 3. Rented vehicles and drivers will be used in all the GOAL’s districts of operation in Zimbabwe. 3.2 THE SERVICE BEING OFFERED MUST BE IN LINE WITH THE FOLLOWING REQUIREMENTS The services must meet or exceed the detailed specifications in Appendix 2 . 3.3 ADDED VALUE FEATURES Give details of any additional services or functionality that may enhance your proposal (limit to 1 page) 3.4 TYPE OF CONTRACT A framework agreement (FWA) is an agreement with a single supplier (or group of suppliers) to establish terms governing contracts that may be awarded during the period of the FWA. GOAL, as contracting authority, does not guarantee any volume of orders under FWAs as all purchases will be based on the needs and activities of GOAL. The FWA will set prices for the FWA duration (initially for 1 year with the possibility to review on an annual basis up to a maximum of 3 years). Prices and the quality of the service received will be reviewed jointly on an annual basis by GOAL and framework suppliers to make sure it is satisfactory and within current market value. To participate in the FWA, respondents will need to be successful in this tender exercise. When an FWA is established with a supplier, the purchasing mechanism will be based on a Purchase Order - so when GOAL requires a supply or service provision, a Purchase Order will be sent to the supplier to contract each specific order and confirm terms. Each Purchase Order will be an individual contract based on the agreed terms in the FWA. The winning tenderer(s) will be required to enter into a Framework Agreement with GOAL for vehicle rental on the conditions set out in Financial Offer to this ITT (Appendix 3) the GOAL Standard Terms and Conditions (Appendix 4) and other documents which form the Response Format. In case of establishing a multi-supplier Framework Agreement the purchasing mechanism will be based on a rotation or priority system, with individual orders placed according to GOAL’s internal priorities at the time of order. GOAL estimates that the expenditure on the Services to be covered by the proposed Framework Agreement may be within the range of USD 200,000 per annum over the term of the framework agreement. Tenderers must understand that this figure is an estimate based on current and future expected usage. Tenderers should note that GOAL shall be under no obligation to purchase any minimum value of Services under this Framework Agreement. 4 TERMS OF THE PROCUREMENT 4.1 PROCUREMENT PROCESS 4.1.1 This competition is being conducted under GOAL’s International Tender Procedure. 4.1.2 The Contracting Authority for this procurement is GOAL. 4.2 CLARIFICATIONS AND QUERY HANDLING 4.2.1 GOAL has taken care to be as clear as possible in the language and terms it has used in compiling this ITT. Where any ambiguity or confusion arises from the meaning or interpretation of any word or term used in this document or any other document relating to this tender, the meaning and interpretation attributed to that word or term by GOAL will be final. GOAL will not accept responsibility for any misunderstanding of this document or any others relating to this tender. 4.2.2 Requests for additional information or clarifications can be made as per para 2 proposed timelines and no later. Any queries about this ITT should be addressed in writing to GOAL via email on clarifications@goal.ie and answers shall be collated and published online at https://www.goalglobal.org/tenders in a timely manner. 4.3 CONDITIONS OF TENDER SUBMISSION 4.3.1 Tenders must be completed in English. 4.3.2 Tenders must respond to all requirements set out in this ITT and complete their offer in the Response Format. 4.3.3 Failure to submit tenders in the required format will, in almost all circumstances, result in the rejection of the tender. Failure to resubmit a correctly formatted tender within 3 (three) working days of such a request will result in disqualification. 4.3.4 Tenderers must disclose all relevant information to ensure that all tenders are fairly and legally evaluated. Additionally, tenderers must provide details of any implications they know or believe their response will have on the successful operation of the contract or on the normal day-to-day operations with GOAL. Any attempt to withhold any information that the tenderer knows to be relevant or to mislead GOAL and/or its evaluation team in any way will result in the disqualification of the tender. ZW-ZZ1-HAR-0102 Vehicle rental FWA Page 5 of 28 4.3.5 Tenders must detail all costs identified in this ITT. Additionally, tenders must detail any other costs whatsoever that could be incurred by GOAL in the usage of services and/or the availing of options that may not be explicitly identified/requested in this ITT. Tenderers’ attention is drawn to the fact that, in the event of a Contract/ Framework Agreement being awarded to them, the attempted imposition of undeclared costs will be considered a condition for default. 4.3.6 Any conflicts of interest (including any family relations to GOAL staff) involving a tenderer must be fully disclosed to GOAL particularly where there is a conflict of interest in relation to any recommendations or proposals put forward by the tenderer. 4.3.7 GOAL will not be liable in respect of any costs incurred by respondents in the preparation and submission of tenders or any associated work effort. 4.3.8 GOAL will conduct this tender, including the evaluation of responses and final awards in accordance with the detail set out at in the Evaluation process. Tenders will be opened by at least three designated officers of GOAL. 4.3.9 GOAL is not bound to accept the lowest, or any tender submitted. 4.3.10 Information supplied by respondents will be treated as contractually binding. However, GOAL reserves the right to seek clarification or verification of any such information. 4.3.11 GOAL reserves the right to terminate this competition at any stage. 4.3.12 Unsuccessful tenderers will be notified. 4.3.13 GOAL’s standard payment terms are by bank transfer within 30 working days after satisfactory implementation and receipt of documents in order. Satisfactory implementation is decided solely by GOAL. 4.3.14 This document is not construed in any way as an offer to contract. 4.3.15 GOAL reserves the right to split the award of this contract between different bidders in any combination it deems appropriate, at its sole discretion. 4.3.16 The Supplier shall seek written approval from GOAL before entering into any sub-contracts for the purpose of fulfilling this contract. Full details of the proposed subcontracting company and the nature of their services shall be included in the written request for approval. Written requests for approval must be submitted to the contract focal point identified in section Error! Reference source not found. of the contract. 4.3.17 GOAL reserves the right to refuse any subcontractor that is proposed by the Supplier. 4.3.18 GOAL reserves the right to negotiate with the Supplier who has submitted the lowest Bid that fully meets the technical requirements, for the purpose of seeking revisions of such Bid to enhance its technical aspects and/or to reduce the price. 4.3.19 GOAL’s standard payment terms are by bank transfer within 30 days after satisfactory implementation and receipt of documents in order. Satisfactory implementation is decided solely by GOAL. 4.3.20 GOAL and all contracted suppliers must act in all its procurement and other activities in full compliance with donor requirements. Any contract(s) that arise from this ITT may be financed by multiple donors and those donors and/or their agents have rights of access to GOAL and/or any of its suppliers or contractors for audit purposes. These donors may also have additional regulations that it is not practical to list here. Submission of an offer under this ITT assumes Service Provider acceptance of these conditi
- Documents :
Purchaser : GOAL ORGANISATION
73 Harare Drive, Northwood,
Mount Pleasant
Email :clarifications@goal.ie
URL :https://www.goalglobal.org/
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